The Bardic Realm

Bards' Guilde Job Descriptions

Guildmistress/master

The Guildmistress/master is a voting member and moderator of the Guilde Board with the following responsibilities:

To remain up to date on current Guilde issues and to stay suitably informed on said issues so that s/he can cast an educated vote.
To facilitate and ensure communication between Theatres.
To resolve conflicts between any and all members should resolution prove to be ineffective among the general membership.
Maintains Guilde information in accordance to the established Privacy Policy.
To uphold the Bards' Guilde Mission Statement with regards to all actions taken by the guild.
To maintain the vision of artistic freedom and interchange upon which the Guilde was founded.

Assistant Guildmistress/master

The Assistant Guildmistress/Guildmaster is a voting member of the Guilde Board with the responsibility to remain up to date on current Guilde issues and to stay informed enough on said issues that s/he can responsibly vote in regard to them.

S/he answers directly to the GM and the Board and is responsible for Guilde activities as follows:

S/he assists the GM whenever needed.
S/he steps in when the GM is not available or not able to (i.e. GM is sick or on vacation, or is unable to stay in contact with the board for a large duration of time).
S/he is responsible for coordinating Guild-wide activities (i.e. weekly chats, special projects, etc).
S/he is the liaison between the Theater Directors and the Board/GM. S/he works with the Theater Directors regarding policies and procedures, and keeps the Board updated on any important developments in the individual theaters.

Any serious problems (dealing with policy/procedure/regulations) that develop within individual Theaters will be brought to the attention of the GM and the Board, for a group decision to be made concerning the problem.

AGM will provide prompt answers/solutions to less serious problems in the individual Theaters based upon policy/regulations.

If an immediate decision is ever needed for a serious problem in a Theater, the AGM will provide a decision if no other Board members are available for consultation. The AGM will then provide a full report to the Guilde on the incident and solution, and will assist Board in any follow-up that is needed.

S/he will work to resolve conflicts between any and all members should resolution prove to be ineffective at Stage and Theatre levels, ONLY IF THE GM is involved (or if the members feel that the GM is too involved) with the problem.
Maintains individual member information in accordance to the established Privacy Policy.

Treasurer

The Treasurer is a voting member of the Guilde Board with the responsibility to remain up to date on current Guilde issues and to stay informed enough on said issues that s/he can responsibly vote in regards to them.

S/he answers directly to the GM and the Board and is responsible for all matters pertaining to Guilde finances including:

Collection of monies for Guilde Pins and/or other Guilde merchandise
Seeing that said merchandise is sent to Guilde members and other buyers in a timely fashion
Disbursement of funds from Guilde accounts in response to Guilde incurred debts (ex: paying Kevin for the pins)
Researching untapped sources of income for the Guilde, such as potential new Guilde merchandise
Researching and summarizing the costs/profit margins of potential fund raisers including seeking out potential sources for raw materials, processing, and selling of said materials (ex. pricing printers for songbooks, comparing silk screening vendors for shirts/bags/other merchandise, etc.)
Presenting such information to the Board, along with any recommendations and the reasoning behind such recommendations
Recording entries in, and the balancing of Guilde ledgers
Presenting quarterly financial statements to the Board specifically and the Guilde as a whole.
Responsible for maintenance of Guilde bank accounts, including deposits, withdrawals, and balancing of said accounts, in accordance to Guilde financial bylaws.

Membership Director

The Membership Director is a voting member of the Guilde Board with the primary duty of accepting applications for new Guilde members. Additional duties:

Assigning a Guilde number
Informing the applicant of the *Theatre* area they are in, and who the Director for that area is
Informing the *Theatre Manager* of the new member(s) in their area to be added to the contact list for that area.
Is responsible to attend meetings of the board, as required by the GM / AGM to conduct Guilde business.
Is responsible for ensuring the webmaster/mistress is updated with new member information.
Is responsible for keeping member information confidential.

Votemistress/master

This position requires objective impartiality when exercising the below functions:

Formally presents issues, in voting format, to the guild via The Bardic Realm e-mail group.

This is done after working closely with the Guildmaster and/or the Board in determining precisely the vote is to be and/or to accomplish.

Supervises the voting, establishing parameters such as when the voting is opened and when it is closed, how to change your vote (if applicable), and making final judgments in the case of exceptions.

Reminds the guild members to vote, as needed.

Clarifies the question being voted on if there are questions, sometimes making the "executive decision", sometimes referring to the Board or the Guildmaster for guidance, depending on the caliber of the query.
Calculates the final tally for each vote, presenting these results to the Guildmaster and Board in detail, and to the Guilde as a whole.
Retains the questions being voted on and the individual votes for the period of one year. After a year's time, the Votemistress or Votemaster is responsible for maintaining a permanent record of the question being voted on, and the final tally of votes.

Theatre Director

Are the liaisons between the local groups (called 'Theatres' for a designated geographical area) and the Guilde Board.
Organize, lead, and direct Guilde activities within their Theatre. Also assists Stage Managers in organizing, leading and directing Guilde activities within their individual Stages or faires.
May create sub-committees to direct and/or initiate other activities such as local educational or entertainment events, or may choose to take on this leadership position themselves.
Call regular (by their own group's definition) meetings, to allow for discussion and rehearsal of future performance opportunities and social events. (These may be either in person or via net discussion.)
One of the contacts for visiting Bards, keeping an current and updated file of activities occurring within their Theatre, and advising new and visiting Bards regarding current issues and advisories.
May initiate group activities without having to refer back to the Board for instruction or permission.

Stage Manager

The SM is the "point" for a particular faire, or group of faires.

Initially, geographic areas will be chosen by the Board, based on the geographic distribution of faires and of the members of the Guilde.

Duties include:

Report to the Theatre Director of a given region
Contact as needed with local faire management.
Contact with members of the Guilde regarding such issues as requests from faire for performers or other employees, permission to schedule Bardic events, and other specific faire related topics.
Contact with members regarding Guilde activities such as social events, faire or period history related events and similar events.
Welcoming new members of the guild in their area.
Maintaining the Guild Code of Conduct.
Being the first judges in any conflict between local or locals and visitors, and are expected to judge according to Guilde rules, or if they cannot, to excuse themselves in favor of the next level up, one of the Theatre Directors.

Positions that are deemed part of the Guilde Board (Guildmistress/master, Assistant Guildmistress/master, Treasurer, Membership Director) will have a term of service of two or more years. At the end of the two year term, a vote will be held amongst the general Guilde populace to determine if new leadership is needed or desired. If so, nominations are accepted and elections occur.

Positions that are not deemed part of the Guilde Board (Votemistress/master, Webmistress/master, Theatre Director, Stage Manger) will have a term of service of at least one year. Elections will be held at the request of the general Guilde populace, or the person holding the position in question, at the end of the one year term or at any time thereafter.